Handouts

Starting with the 2025 Cove Show, the handbook is divided as follows:
Click on the category title to display the handbook section

Participating Members

• Signing Up
•  Participant Responsibilities.
• Club Responsibilities.
• Volunteer Requirements
• Sale Instructions.
• Waiver of Liability Form.

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Cove Show Coordinator

• Coordinates with the Cove.
• Totals volunteer hours.
• Crates signup sheet.
• Confirms membership.
• Makes sure all supplies are available for the show.

Publicity Coordinator

• Works with club President and appropriate committee chars.
• Oversees creation of the Cove Postcard.
• Inventories publicity signs and orders more if necessary.
• Maintains email distribution list.
• Sends out blind copy flyer.
• Sends information out to all of cities in South King County.
• Makes sure a guestbook is available.

Finance Coordinator

• Applies for temporary tax registration
• Creates a system for tracking all sales & donations.
• Finds & trains volunteer cashiers.
• Configures the "Square" app for the show.

Volunteer Coordinator

• Distribute volunteer checklist to complete membership.
• Be present at booth signup and ensure all members signup for volunteer duty.
• Send out reminders to volunteer s.
• Remind social media volunteers.
• Solicit for unfilled volunteer positions.
• Create hard copy list of volunteers.

Hospitality Coordinator

• Make sure supplies are available
• Make sure beverages are available
• Ensure cleanliness of the snack area.

Greeter/Raffle Coordinators

• Ensure Raffle tickets are available.
• Set up Raffle Bags
• Train membership on raffle tickets & bags
• Setup raffle area
• Ensure visitor sign up is available

Set Up/Tear Down Coordinator

• Inventory all booth setup supplies
• Get Van & load van
• Unload van at rear entrance to the Cove.
• Setup the booths.
• Breakdown the booths.
• Load van.
• Return booth supplies to the shed.
• Return van.